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Share content in a meeting in Teams
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Step-by-step instructions
To share your screen in a meeting, click the Share icon in your meeting controls (shown below).
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Then, choose to present your entire desktop, a window, a PowerPoint file, or a whiteboard.
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When you're done sharing, go to your meeting controls and click Stop sharing.
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Note: If If you're using a Mac, you'll be prompted to change your privacy settings before you're able to share your screen. You can change screen sharing settings in System Preferences, Security & Privacy. |
When to share your Desktop, a Window or a
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PowerPoint
Share your... | If you want to... | Great when... |
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Desktop | Show your entire screen, including notifications and other desktop activity | You need to seamlessly share multiple windows |
Window | Show just one window, and no notifications or other desktop activity | You only need to show one thing and want to keep the rest of your screen to yourself |
PowerPoint | Present a PowerPoint file others can interact with | You need to share a presentation and want others to be able to move through it at their own pace |
Include system audio
Sharing your system audio lets you stream your computer audio to meeting participants through Teams. You can use it to play a video or audio clip as part of a presentation.
To share your system audio, click Share in your meeting controls and then Include system audio.
When you share, all your system audio, including notifications, will be included in the meeting. For more on sharing system audio, check out Share system audio in a Teams meeting.
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Note: For now, we only support sharing system audio on Windows devices.
Share PowerPoint slides in a meeting
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Give and take control of shared content
Give control
If you want another meeting participant to change a file, help you present, or demonstrate something, you can give control to that person. You will both be in control of the sharing, and you can take back control anytime.
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On the sharing toolbar, click Give control.
Select the name of the person you want to give control to.
Teams sends a notification to that person to let them know you’re sharing control. While you’re sharing control, they can make selections, edits, and other modifications to the shared screen.
To take control back, click Take back control.
Take control
To take control while another person is sharing, click Request control. Then, the person sharing will approve or deny your request.
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When you’re done, click Release control to stop sharing control.
Zoom in to shared content
Want to get a better look at shared content?
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Pinch in or out on your trackpad
Use the keyboard shortcuts Control + Plus sign and Control + Minus sign
Hold the Control key and scroll with your mouse
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Note: Mac Mac trackpads don't support zoom in meetings. If you're on a Mac, use one of the other options. |
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Add the agenda or other important discussion points. @mention people to get their attention or assign action items.
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Note: PrePre-meeting notes are currently only available for meetings that don't take place in a channel. If you click Chat with participants in a meeting that takes place in a channel, you'll be taken to that channel. |
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Otherwise, start typing your notes. Use the controls at the top of the panel to format and lay out the text. To add a new note, select Add a new section here. Use @mentions to draw someone's attention to a specific note or assign an action item.
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Note: When When you first add a note, a message will be posted on your behalf in the meeting chat. |
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Blur or Change your background in a Teams meeting
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Note: Background blurring might not prevent sensitive information from being visible to other meeting participants. |
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To turn on background blur or change your background image during a meeting, click … (More actions) > Show background effects.
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On the right pane, the top row has no effect and blur. There are some preloaded background images or you can click Add New to browse your computer for an image to upload.
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If you click Preview a small image will appear in the right pane of what you will look like. You then can click Apply and turn on video.
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Participant Views
Switch between people and content
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