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You can set your work location and reserve many conference and meeting rooms on campus using Google Calendar.
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Event spaces such as Canzani Auditorium, the Screening Room, and multi-purpose rooms are not booked via this feature. If you would like to schedule an event and book a space use the event request form. |
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Set your working location
Setting your work location in Google Calendar lets your colleagues and students know whether you’re working on campus or remotely, and makes it much easier to schedule meetings with you.
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Back on your calendar, you can set your normal weekly schedule, and then adjust individual dates if you’re out of the office or decide to change plans for that day.
Create an meeting/event and reserve space
| Note |
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Event spaces such as Canzani Auditorium, the Screening Room, and multi-purpose rooms are not booked via this feature. Refer to the table below to see Event vs. Meeting spaces. If you would like to schedule an event using an event space use the Event Request Form. |
On your calendar, click the desired time of your meeting to start a new event. Give your event a name and description if you want. Then, click Add rooms.
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If you only need to reserve a space, don’t add guests yet. This will minimize confusion if the event needs to change time or space due to room availability. Once you’ve finalized your event, you can add guests directly to the calendar invite. |
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You will see the event placed on your calendar. If the room is setup to be moderated by an administrator you will receive an email notification of whether your request was accepted or rejected. They may also reach out with questions or alternative times.
Event vs. Meeting spaces
Events spaces must be booked by filling out the Event Request Form. Meeting spaces may be reserved directly in Google Calendar using the Room Resources feature.
Building | Space Name | Event or Meeting Space | How to reserve |
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DSB | 101 Welcome Center Conference | Meeting | Google Room Resources |
DSB | 105A Institutional Engagement Conference | Meeting | Google Room Resources |
DSB | 106C Admissions Conference | Meeting | Google Room Resources |
DSB | 112 Meeting 1 | Meeting | Google Room Resources |
DSB | 113 Meeting 2 | Meeting | Google Room Resources |
DSB | 114 Conference 2 | Meeting | Google Room Resources |
DSB | 127 Presentation Space | Event | Event Request Form |
DSB | 102 Classroom | Event | Event Request Form |
DSB | 126 Classroom | Event | Event Request Form |
Canzani | Auditorium | Event | Event Request Form |
Canzani | Lobby | Event | Event Request Form |
Canzani | Acock Gallery | Event | Event Request Form |
Canzani | Multipurpose Room | Event | Event Request Form |
Canzani | Garden | Event | Event Request Form |
Canzani | IT Conference Room | Meeting | Google Room Resources |
Canzani | Library Conference Room | Meeting | Google Room Resources |
Crane | Multipurpose Room | Event | Event Request Form |
Crane | Lobby | Event | Event Request Form |
Crane | 3rd Floor Multipurpose Area | Event | Event Request Form |
Outdoor Campus Area | Quad | Event | Event Request Form |