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You can double-check that the setting is working correctly by starting a meeting and verifying that the meeting opens in its own window
Video Tutorial
Coming soon! 🚧Check out this Breakout Rooms YouTube tutorial.
Step-by-Step Instructions
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Join your meeting from the Teams desktop client.
Once the meeting has started, select the breakout room icon.
In the pop-up settings window, select the number of breakout rooms you want to create and how participants will be assigned:
Automatically – participants who have already joined the meeting will be assigned into equal-sized rooms. Participants who join the meeting after automatic allocation will need to be assigned manually.
Manually – allows you to assign participants to rooms as you choose.
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Select Create rooms. A menu will appear to the right of your Teams meeting window displaying room management options, room titles, participants, and status of your breakout rooms and participants.
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To manually create additional rooms, select Add room.
To assign or move a participant manually, select the closed room or section where the participant is currently assigned. Tick the box(es) next to the name(s) of the participant(s) you want to move. Select Assign and choose any room you want to place them in. Participants who have not yet been assigned to a room will appear under the Assign participants section.
Note that participants joining via desk phone or Teams mobile app cannot be assigned and will remain in the main meeting.To edit the title of a room or delete it, hover over the status icon next to the room title:
Rename room – change the title of the selected room. It is recommended to create a specific title as the chat log remains accessible for participants after the meeting, and a distinctive name will help with discoverability.
Delete room – remove the selected room. Any assigned participants will be moved to the list of unassigned participants. To delete all rooms and settings at once, see Recreate rooms in the next step.
To open additional overarching room settings, select the three dots next to the Breakout rooms heading, and chose Rooms settings while all rooms are closed:
Automatically move people into opened rooms – select to move participants automatically in and out of their assigned rooms when you open or close the breakout rooms. Participants will receive a notification that they will be moved automatically with 10 seconds notice. If this option is not selected, participants will be prompted to choose whether they want to move in or out of the breakout room.
Let people go back to the main meeting – select to allow participants to move between the main meeting and their assigned breakout room when the breakout rooms are open. If this option is not selected, participants will be able to move back into the main meeting by selecting Return, or back to the breakout room by selecting Join room.
‘Recreate rooms’ – delete all current rooms and settings to start from the beginning.
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Starting breakout rooms
When you are happy with the breakout rooms allocations and settings, you need to open the rooms to allow participants to access them.
To open all of the rooms at once, select Start rooms. The status icon next to the rooms will change from Closed to Open.
To open individual rooms, hover over the Closed status icon of the room and select the three dots icon. Select Open.
When participants are in the breakout room, In meeting displays beside their name. If this status is not shown beside a name, you can prompt the participant to enter the breakout room by selecting their name and Ask to join.
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Managing open breakout rooms
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Note that it is not possible for participants to switch between breakout rooms unless the meeting organizer has assigned them a new room. |
Need More Help?
Check out these pages from Microsoft’s support site: