Google Meet
Google Meet is video conferencing and meeting platform similar to Microsoft Teams. You can access Meet using your CCAD Google account and integrate it directly with your Google Calendar.
CCAD has three video conferencing tools:
Microsoft Teams - for department, project group, or regularly occurring meetings or class sessions
Google Meet - best used for one-off meetings or with one or a few external guests
Zoom Webinar - faculty and staff may request for campus events or large external audiences
Video tutorial
Step-by-Step Instructions
How to get started, scheduling a meeting
1. Start by going to your Google Calendar at calendar.ccad.edu and logging in with your CCAD email
2. From here, click an empty space on your calendar to create a new event. Click the Add Google Meet video conferencing button to add Google Meet to this event.
3. Add Guests by typing names or email addresses from the CCAD directory. As you add guests, their calendars will be overlaid with yours to show availability. If they are busy at that time, click Find a time to view calendars side-by-side and select a time where everyone is available.
4. Click Save and then Send to send invitations to send the calendar invitations to your meeting attendees
Starting a meeting
1. Click the meeting you created and click Join with Google Meet. Other guests will be able to join even if you haven’t started the meeting yet, and you can join or leave the meeting room outside the scheduled time.
2. Choose to turn your microphone and camera on and then click Join now
3. While in a meeting, you can view the Participants and Chat by clicking the buttons at the top right. Present your screen by clicking Present now at the bottom right. To end the meeting, click the Hang up button.
Recording a meeting and sharing the recording
1. You can also record a meeting by clicking the More options button at the bottom right and clicking Record meeting
2. You will receive a notification about asking for consent before recording a meeting. Make sure you have asked your meeting attendees before recording! They may want to turn off their video, or opt out altogether.
3. After you click Accept, a red REC dot will appear at the top left of the meeting window to let you know recording has begun. To finish recording, simply end the meeting.
4. After ending the meeting, Google will render the recording and save it in .mp4 format in a folder called Meet recordings in your CCAD Google Drive. Log in at drive.ccad.edu to view the recording.
5. To send the recording, open your CCAD email by going to mail.ccad.edu. Clicking Compose at the top left to start a new email message. In the new email window click the Drive icon to attach a file from your Google Drive. Go to the Meet recordings folder and select the meeting recording to attach it to your email.