Introduction
Crane 302 is a classroom outfitted for in-person, online, and hybrid course delivery. Library & IT staff are available to offer training and guidance to use the room in various formats. You may use individual sections of this guide, but it is helpful to go through each section in order.
For help and questions, reach out to Instructional Technologist & Designer Danielle “Marcy” Dickson at ddickson@ccad.edu.
Turning the system on
iMac
Log into the iMac on the podium using your CCAD username and password.
Your username is everything in your email address before the '@' sign. Example:
CCAD email: jfaculty@ccad.edu
CCAD username: jfaculty
Room audio/visual system
Press System On on the control panel embedded in the podium. This will turn the projector, the cameras, and the sound system on.
Open Teams
Launch Microsoft Teams from the Applications folder. Log in with your CCAD email address and choose Work or School Account.
Laptop
To connect your laptop to the system, plug the HDMI and the USB cables labeled Laptop into your laptop
If using a newer laptop, you will need to use the adapters on the desk
Press System On on the button box embedded in the podium. This will turn the projector, the cameras, and the microphone on.
Download and Install Teams
If you don’t already have it installed on your laptop, go to https://www.microsoft.com/microsoft-teams/download-app?rtc=1
Download the installer, it will be placed in your Downloads folder. Double-click it and follow the prompts to install the app. After it’s installed, log in with your CCAD email and choose Work or School account.
Create a meeting for your class sessions
To set up meetings for your remote students to join the class, you’ll need to do 3 things in order:
Teams—set up a Team and create the meeting link
Google Calendar—create a recurring meeting with the meeting link
Moodle—post the link to the meeting on your Moodle course page
Video tutorial
Teams—set up a Team and create the meeting link
Open the Microsoft Teams app on your computer. Click Teams from the bar on the left and then click Join or create team at the top right. Click Create team.
Choose the Other team type.
Name the new team the name of your class (e.g., MPS class). Leave the description blank and leave the privacy set to Private. Click Next.
Start typing the last names of your students to search for them in the directory. Select all of them, then click the Add button to finish creating the Team.
Once inside the team, click the Camera icon at the top right to start a new meeting.
Click Join now to start the meeting. Once it starts you will see the Invite people to join you pop-up. Click Copy meeting link.
Next we’ll place the link in Google Calendar.
Google Calendar—create a recurring meeting with the meeting link
Open your CCAD calendar. Go to the first day your class meets and create a calendar event. Name the event the name of your class (e.g., MPS class).
Click Does not repeat and choose Custom. In the pop-up window, choose the days of the week the class meets and select On to choose the last day the class meets that semester. Click Done.
Click Guests and start typing the last names of your students. Add all of them. This will add this recurring event to their CCAD calendar as well.
Scroll down slightly to the Description box. Type the words “Click here to join class”. Highlight the text and click the Link button above the text editor. Paste the link to the Teams meeting you created. You can also put “Crane 302/Teams” in the Location box.
Click Save. Now you have a recurring meeting on your and your students' calendars that you all can use to join class.
Finally, we’ll paste the Teams link in your Moodle class.
Moodle—post the link to the meeting on your Moodle course page
Go to CCAD Moodle and open your course page. Click the Green pencil icon at the top left to turn Editing Mode on. Click the Edit drop down to the right of the topmost General section and choose Edit settings.
In the Summary box, type the words “Click here to join class”. Highlight the text and click the Link button above the text editor. You can also increase the font size to give it more visual focus.
Paste the link to the Teams meeting you created. Make sure to check the Open in new window box and click Create link. Then scroll down slightly and click Save changes.
Now you have the link to join class on your Moodle course page.
Start a Teams class meeting
On either the iMac or your laptop in Crane 302, go to your CCAD calendar and click on the class meeting. Click the Click here to join class link you created in the description. This will open Microsoft Teams.
Audio and video settings
Click the Gear under the camera view to open the device settings.
Audio—Audio Settings should always be set to HDL300, this is the room audio system.
Video—next to Camera, choose whether you want to display the webcam on the iMac/your laptop, or the classroom camera U-TAP “U Take a Peek”
Switch between the Front and Back classroom camera using the buttons on the button box embedded in the podium.
Screen sharing
If you want to show the remote students what is on your computer screen and being projected on the screen in the classroom, click Share content at the top right of the meeting window. Then, choose Screen to show your entire screen. You can choose to just share a particular window, but if you switch between apps students may not see what you are presenting.
Students share their screen
If you want students to share their screen, have them join the Teams meeting and click Share content.
Remember to ask students to mute their microphone and system volume when joining the meeting in the same room. If they don’t it will generate loud feedback on the room’s speakers.
Shut the system down
When you’re ready to leave, simply disconnect your laptop and press System Off on the button box embedded in the podium. You can leave the iMac on, but make sure to log out of any apps and webpages you were using during class.
Need more help with Moodle?
Check out our Moodle help pages with more video tutorials and step-by-step instructions.
CCAD Moodle