Introduction

Crane 302 is a classroom outfitted for in-person, online, and hybrid course delivery. Library & IT staff are available to offer training and guidance to use the room in various formats. You may use individual sections of this guide, but it is helpful to go through each section in order.

For help and questions, reach out to Instructional Technologist & Designer Danielle “Marcy” Dickson at ddickson@ccad.edu.

1 Introduction
2 Turn the system on
3 Select an input
- 3.1 Mac
- 3.2 Laptop
- 3.3 Wireless projection using Solstice
4 Download and install Microsoft Teams
5 Teams audio and video settings
- 5.1 Screen sharing
- 5.2 Students share their screen
6 Shut the system down
7 Need more help?

Turn the system on

Press System On on the control panel embedded in the podium. This will turn the projector, the cameras, and the sound system on after a few seconds. Count to 5 before pressing any other buttons.

Note: The audio volume is NOT controlled with the dial. It is controlled on the device that is presenting—the iMac, your laptop or mobile device.

Select an input

Mac

Press the Mac button to project using the podium iMac. Log into the iMac using your CCAD username and password.

Your username is everything in your email address before the '@' sign. Example:

CCAD email: jfaculty@ccad.edu

CCAD username: jfaculty

Laptop

Press the Laptop button to project from your laptop.

You must connect both the HDMI and the USB cables on the podium to your laptop for the display and the sound system to work. If you have a laptop that doesn’t have an HDMI or USB port, you may need to use the adapters on the desk.

Wireless projection using Solstice

Press the Solstice button to wirelessly connect your laptop, or for other students to wirelessly connect their laptop or mobile device. Once the Solstice screen is displayed, open a web browser and go to the IP address listed on the screen. You will see the following screen:

Click of tap Get the App to download the Solstice app on your laptop or mobile device. Open the app and enter the IP address again, followed by the 4-digit code shown on the screen to start sharing your screen on the projector.

Download and install Microsoft Teams

If you don’t already have it installed on your laptop, click here:
https://www.microsoft.com/microsoft-teams/download-app?rtc=1

Download the installer, it will be placed in your Downloads folder. Open the installer and follow the prompts to install the app. After it’s installed, log in with your CCAD email and choose Work or School account.

Teams audio and video settings

Start your Teams meeting and click the Gear under the camera view to open the device settings.

Audio Settings—Set all to HDL300, this is the room audio system.
Video Settings—Choose whether you want to display the webcam on the iMac/your laptop, or the classroom camera U-TAP “U Take a Peek” (more on that below)

Switch between the Front and Back classroom camera using the buttons on the button box embedded in the podium.

Screen sharing

If you want to show the online students what is being projected on the screen in the classroom, click Share content at the top right of the meeting window. Then, choose Screen to show your entire screen. You can choose to just share a particular window, but if you switch between apps students may not see what you are presenting.

Students share their screen

If you want students to share their screen, have them join the Teams meeting and click Share content.

Shut the system down

When you’re ready to leave, simply disconnect your laptop if connected and press System Off on the control panel on the podium. You can leave the iMac on, but make sure to log out before you go.