To set up meetings for your online students to join the class, you’ll need to do 3 things in order. You only need to do this process once at the beginning of the semester.

1. Teams—set up a Team and create the meeting link

2. Google Calendar—create a recurring meeting using the meeting link

3. Moodle—post the link to the meeting on your Moodle course page

Video tutorial

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Step-by-step instructions

Teams—set up a Team and create the meeting link

Open the Microsoft Teams app on your computer. Click Teams from the bar on the left and then click Join or create team at the top right. Click Create team.

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Choose the Other team type.

Name the new team the name of your class (e.g., MPS class). Leave the description blank and leave the privacy set to Private. Click Next.

Start typing the last names of your students to search for them in the directory. Select all of them, then click the Add button to finish creating the Team.

Once inside the team, click the Camera icon at the top right to start a new meeting.

Click Join now to start the meeting. Once it starts you will see the Invite people to join you pop-up. Click Copy meeting link.

Next we’ll place the link in Google Calendar.

Google Calendar—create a recurring meeting using the meeting link

Open your CCAD calendar. Go to the first day your class meets and create a calendar event. Name the event the name of your class (e.g., MPS class).

Click Does not repeat and choose Custom. In the pop-up window, choose the days of the week the class meets and select On to choose the last day the class meets that semester. Click Done.

Click Guests and start typing the last names of your students. Add all of them. This will add this recurring event to their CCAD calendar as well.

Scroll down slightly to the Description box. Type the words “Click here to join class”. Highlight the text and click the Link button above the text editor. Paste the link to the Teams meeting you created. You can also put “Crane 302/Teams” in the Location box.

Click Save. Now you have a recurring meeting on your and your students' calendars that you all can use to join class.

Finally, we’ll paste the Teams link in your Moodle class.

Moodle—post the link to the meeting on your Moodle course page

Go to CCAD Moodle and open your course page. Click the Green pencil icon at the top left to turn Editing Mode on. Click the Edit drop down to the right of the topmost General section and choose Edit settings.

In the Summary box, type the words “Click here to join class”. Highlight the text and click the Link button above the text editor. You can also increase the font size to give it more visual focus.

Paste the link to the Teams meeting you created. Make sure to check the Open in new window box and click Create link. Then scroll down slightly and click Save changes.

Now you have the link to join class on your Moodle course page.

Need more help?

General help with Teams: Microsoft Teams

Set up attendance in your Moodle class: Attendance

Set up the gradebook in your Moodle class: Gradebook Setup