Microsoft Stream

Stream is the CCAD’s video streaming service.

  • Create, discover, and share videos securely and leverage search and accessibility tools

  • To learn about uploading videos see the appropriate section below

  • Not sure where to start? Visit their Get Started page

  • For general info on how to use Stream, visit Microsoft’s Stream Docs



Upload a Video

To upload :

Login to with your CCAD email and password. Select Stream from the list of available apps.


1. Then select Create > Upload a video or the upload icon from the top navigation bar.

Drag and drop or select files from your computer or device.


Edit metadata

While your video is uploading and processing, you can fill out metadata for the video to make it easier to find.

By default your video is viewable to everyone at CCAD. To make your video private to a smaller audience change permissions.


Title & Description

Fill out the title and description for your video to give your viewers context for the video. In the description field you can add the following to make your video more interactive:

  • Time codes (H:MM:SS) - You can build an interactive table of contents for the video by typing in the time codes of interesting points in the video. Viewers will be able to click on these time codes to jump to that point of the video.

  • #Hashtags - Add #hashtags to your video description as a lightweight community way to group similar videos together. Viewers will be able to click on the #hashtags and see other videos with the same tag.

  • Links - Paste in a web address in the description and viewers will be able to click the link to open your address in a new page when viewing the video.

 Note: The title is limited to 100 characters. The description is limited to 4,000 characters.

Video language

Select the language spoken in the video. This will enable a closed caption file for supported languages to be automatically generated. In addition, people with the correct license will be able to discover your video based on the text in this transcript.

For more information see:


Automatic thumbnails are generated for the video after it's uploaded. When the frames from the video are generated, choose one to represent your video or upload your own custom image.


In the permissions section, you can control who can see your video, who can own and edit it, and which groups and channels it’s displayed in.

See this article for more in-depth information on video permissions.

Allow everyone at CCAD to view this video

When checked everyone in your organization can see the video and is able to add it to their groups and channels. This in effect makes your video available for viewing across the CCAD community. To be able to add a video to a CCAD channel this check box must be checked.

When not checked your video will only be viewable by those people and groups you've made viewers.

Shared with

Use the Shared with drop down to narrow your search scope and pick who you want to share your video with.

  • Groups - search scope to add your video to a group that you can contribute to. This could be a class you created in TEAMS

  • People - search for CCAD individuals to give permission to view

Any person or group added will automatically be granted view permission to your video. If you want any of these Viewers to also be able to update your video, check the box next to their entry in the Owner column to upgrade their permission.

For more information about permissions, see Video permissions.



If you don't want users to be able to add comments directly on the video player page, set Comments to Off.


Closed captions are a text version, in the original language, of what's spoken in the video. When a video has a caption set viewers can click the CC button on the player while watching a video to show the captions under the video.

If you've selected a supported Video language in the Details pane for the video then the Autogenerate a caption file check box will be checked. This means a caption file will be automatically generated. In addition, people with the correct license will be able to discover your video based on the text in this transcript or your own uploaded closed caption file.

If you uncheck Autogenerate a caption file then you can upload your own closed caption file in the WebVTT format.

For more information about captions, see:


Subtitles are a text version, translated into different languages, of what's spoken in the video. When a video has one or more subtitles set viewers can enable the the subtitles on the player while watching the video.

You may upload one subtitle file per language.

  1. Press Upload a subtitle file.

  2. Select the language the subtitle file is for.

  3. Press Select file or drag and drop your subtitle file in the WebVTT format.

  4. Select OK.

For more information see the subtitle and captions article

Publish and playback

Once your video has been uploaded, and you are done setting up your video, you can press the Publish now button at the bottom of the upload card. This will make the video available to those you've shared it with as soon as it's done processing. Press the title of the video on the top of the upload card to see the playback page for the video.

To modify anything about the video after you've published it, go to My content > Videos > More menu  > Edit.


Processing time is based on the length and resolution of your video. You won't be able to play the video until it's done processing. See upload processing details for more information.


Select the Share icon  on the bottom of the upload card to copy a link to the video, share on Yammer, or get the embed code for the video. For more information, see Sharing a video.

Supported upload formats

See supported file formats for more information on what kinds of videos can be uploaded.

Quotas and limitations

See upload quotas and limitations for more information on video, user, and company limits.


For common upload errors, see Understanding upload errors.

Need more help?

Take a look at the Microsoft Stream help documentation.