Self Service is CCAD’s online registration system. This is where students register for classes, view GPA and grades for prior classes, pay bills, and request unofficial transcripts. Faculty can search for courses, view class rosters, take attendance, and submit final grades. Learn how by watching the video tutorials or following the step-by-step instructions below.
Video tutorials
Course section search
View class roster, take attendance, and submit final grades
Step-by-step instructions
Self Service home page
Go to ss.ccad.edu or click the Self Service link on the CCAD website. Log in using your CCAD username and password.
Your CCAD username is everything before the ‘@' sign in your email address. For example:
If your email is jfaculty@ccad.edu, your username is jfaculty
If your email is jfaculty.1@ccad.edu, then your username is jfaculty.1
Section search
Use the section search to view sections that meet certain criteria, or to view your open sections for the current semester. Go to the Search tab across the top and choose Section.
On the Section page, click Advanced Search. Set the Period to the current year/term the Status to Open, and Instructor to your name. Click the Search button to view open sections for the current semester.
You can also search for sections based on various criteria:
Keywords, such as “digital” or “drawing.” Separate with spaces.
Course Code, such as “ADVE2291”
Period, meaning semester
Start and End Date
Status, such as Open, Closed, or Waitlist
Instructor
Class Level
And others
If you need to refine your search, click Advanced Search again to keep all of your search terms. To clear all of your criteria and start over, click New Search.
View class roster, take attendance, submit final grades, email students
To manage your classes in Self Service, hover over the Classes tab and select My Schedule.
The My Schedule view will also show canceled sections. To see a list of your currently open sections, go to the Section Search and use an Advanced Search.
Here you can browse the list of classes for which you are the instructor. Select Period (semester) to narrow down the list of results if needed. Click a course title to view details about the course. Click View Class List to open the course management for that course.
Choose from from the sections below what you want to do with your course:
View class roster
On the Course Management page for your course, select Class List from the list on the left.
Here you will see a table with all of the students enrolled in your course, the Class Level, Credit Type and Status (whether they have added, waitlisted, or dropped the course). Note that you can download the class list using the Download button at the top right.
Do not project your class roster.
Self Service shows legal and not necessarily preferred names. Check your Moodle course page for student display names.
Click here for instructions for students, faculty and staff to change their display name:
Take attendance
On the Course Management page for your course, select Daily Attendance from the list on the left.
If you are teaching a degree-seeking class, it may be easier to record attendance on your Moodle course page. Learn more here: Attendance
On this page, select the date of the class session you want to take attendance for. Click the drop down next to each student to select an attendance value (Present, Late, Absent, etc.) or use the Apply Status drop down to choose a status for everyone at once. Finally, click the Save button to record attendance for that day.
Submit final grades
On the Course Management page for your course, select Overall Grades from the list on the left.
On this page, you’ll see a list of all students in the class. Click the Submitted Final Grade drop down next to each student next to assign a grade to each student. When done click Save if you need to save the values but not submit the grades to the Registrar yet, or Submit Final if you’re finished and ready to submit final grades.
Double-check grades before clicking Submit Final. If you need to make a change, you can re-submit them until the due date for Final Grades for that semester. After that, you’ll need to contact the Office of Student Records at Registrar@ccad.edu.
Email students
On the Course Management page for your course, select Overall Grades from the list on the left.
On this page, you can also email your students. Click the checkbox above the list of students to select all of them, and click the Envelope button next to it to open a draft in Gmail to all of the students in the class. You can also exclude students from the email by unchecking them in the list below.
Note: You’ll need to be logged into your CCAD Google account on the browser you’re using Self Service, otherwise it may open an email draft using another email account.