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Introduction
Crane 302 is a classroom outfitted for in-person, online, and hybrid course delivery. Library & IT staff are available to offer training and guidance to use the room in various formats. You may use individual sections of this guide, but it is helpful to go through each section in order.
For help and questions, reach out to Instructional Technologist & Designer Danielle “Marcy” Dickson at ddickson@ccad.edu.
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Turning the system on
iMac
Log into the iMac on the podium using your CCAD username and password.
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Your username is everything in your email address before the '@' sign. Example:
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CCAD username: jfaculty
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Turn the system on
Press System On on the control panel embedded in the podium. This will turn the projector, the cameras, and the sound system on after a few seconds. Count to 5 before pressing any other buttons.
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Note: The audio volume is NOT controlled with the dial. It is controlled on the device that is presenting—the iMac, your laptop or mobile device. |
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Select an input
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Mac
Press the Mac button to project using the podium iMac. Log into the iMac using your CCAD username and password.
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Your username is everything in your email address before the '@' sign. Example: CCAD email: jfaculty@ccad.edu CCAD username: jfaculty |
Laptop
Press the Laptop button to project from your laptop.
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You must connect both the HDMI and the USB cables on the podium to your laptop for the display and the sound system to work. If you have a laptop that doesn’t have an HDMI or USB port, you may need to use the adapters on the desk. |
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Wireless projection using Solstice
Press the Solstice button to wirelessly connect your laptop, or for other students to wirelessly connect their laptop or mobile device. Once the Solstice screen is displayed, open a web browser and go to the IP address listed on the screen. You will see the following screen:
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Click of tap Get the App to download the Solstice app on your laptop or mobile device. Open the app and enter the IP address again, followed by the 4-digit code shown on the screen to start sharing your screen on the projector.
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Download and install Microsoft Teams
If you don’t already have it installed on your laptop, click here:
https://www.microsoft.com/microsoft-teams/download-app?rtc=1
Download the installer, it will be placed in your Downloads folder. Open the installer and follow the prompts to install the app. After it’s installed, log in with your CCAD email and choose Work or School account.
Create a meeting for your online class
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To set up meetings for your remote online students to join the class, you’ll need to do 3 things in order:. You only need to do this process once at the beginning of the semester.
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If you get stuck or need help, contact Instructional Technologist & Designer Marcy Dickson at ddickson@ccad.edu. |
Teams—set up a Team and create the meeting link
Google Calendar—create a recurring meeting with using the meeting link
Moodle—post the link to the meeting on your Moodle course page
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Next we’ll place the link in Google Calendar.
Google Calendar—create a recurring meeting
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using the meeting link
Open your CCAD calendar. Go to the first day your class meets and create a calendar event. Name the event the name of your class (e.g., MPS class).
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Now you have the link to join class on your Moodle course page.
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Teams audio and video settings
Start
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your Teams
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meeting
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On either the iMac or your laptop in Crane 302, go to your CCAD calendar and click on the class meeting. Click the Click here to join class link you created in the description. This will open Microsoft Teams.
Audio and video settings
Click the Gear under the camera view to open the device settings.
Audio—Audio Settings should always be set Audio Settings—Set all to HDL300, this is the room audio system.
Video—next to Camera, choose Video Settings—Choose whether you want to display the webcam on the iMac/your laptop, or the classroom camera U-TAP “U Take a Peek” (more on that below)
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Switch between the Front and Back classroom camera using the buttons on the button box embedded in the podium.
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Screen sharing
If you want to show the remote online students what is on your computer screen and being projected on the screen in the classroom, click Share content at the top right of the meeting window. Then, choose Screen to show your entire screen. You can choose to just share a particular window, but if you switch between apps students may not see what you are presenting.
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If you want students to share their screen, have them join the Teams meeting and click Share content.
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Remember If students are in the same room as you, remember to ask students them to mute their microphone and system volume when joining the meeting in the same room. If they don’t it will generate loud feedback on the room’s speakers. |
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When you’re ready to leave, simply disconnect your laptop if connected and press System Off on the button box embedded in control panel on the podium. You can leave the iMac on, but make sure to log out of any apps and webpages you were using during classbefore you go.
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Need more help?
Want to learn how to get started with your CCAD Moodle and set up your class?
Check out our Moodle help pages with more video tutorials and step-by-step instructions.
CCAD Moodle CCAD Moodle
Want to learn more about the capabilities of Microsoft Teams?
Instructions to create and share a meeting link for your online students?
Just need more general information about systems and access using your CCAD account?